Missed lead
A quote request arrives while the owner is busy. Frontroom surfaces it, drafts the next question, and schedules the follow-up.
Recover missed quote requests in 30 days.
Frontroom reviews one revenue leak, builds a private business context pack, drafts the next reply, watches the follow-up gap, and keeps the owner in control before anything goes out.
No auto-send
Source proof
Spend cap
No keys in form
Illustrative sample pilot brief
Owner review
Missed catering lead recovered
150 guests. Saturday evening. Quote request sat unanswered for 19 hours.
01LeakEvent inquiry stuck in inbox
02ReadGuest count, date, menu interest found
03AskVenue, service style, deposit date missing
04ApproveSafe draft ready for owner
Details captured
View
150 guests, Saturday evening, buffet interest, no confirmed venue.
Missing before quote
Review
Venue, service style, allergies, and deposit timing need confirmation.
Reply ready
Approve
Draft asks the right questions without promising availability or price.
Source proof
Open
Menu notes, event FAQ, and quote rules used for the draft.
Cost visible
Details
$0.18 estimated for draft plus follow-up schedule.
Nothing leaves the room until the owner approves the draft and the next follow-up time.
Your business runs through messages, memory, and follow-ups.
Frontroom gives that work a place to land before leads go stale, promises get fuzzy, or deadlines slip.
Stale quote
A prospect has not replied. Frontroom watches the gap and proposes a polite check-in from the approved tone.
Loose handoff
A staff or vendor detail changes. Frontroom shows the source, the risk, and the owner decision needed next.
Show the recovered workflow before anyone buys.
The review should make the product obvious: a messy lead becomes a safe owner-ready reply, proof trail, and follow-up plan before a paid pilot is quoted.
Lead sits in the inbox
"Hi, we need catering for about 150 people next Saturday. Can you send pricing?"
- No venue, service style, allergies, or deposit timing.
- Owner has to remember menu rules and availability.
- No follow-up timer if the prospect goes quiet.
Context, risk, and proof
Menu notes + quote policy + event FAQ + owner tone are checked before a draft is shown.
- Missing details are separated from safe questions.
- Risky claims stay blocked before approval.
- Estimated AI cost and source proof stay visible.
Reply plus next touch
"Happy to help. Before we quote, can you confirm the venue, service style, allergy notes, and when you need the deposit held?"
- Draft is ready for manual owner approval.
- Follow-up watch is scheduled if there is no reply.
- Review proof becomes the paid-pilot scope.
Make the review about money, not AI.
The free workflow review turns vague follow-up pain into a simple operating decision: where the lead waits, what it may cost, and what proof a 30-day pilot has to produce.
Count the stuck moments
Pick one workflow and estimate how often leads wait: quotes, deposits, booking questions, reminders, or handoffs.
Name the deal value
Use the average booking, job, or order value so the pilot is tied to revenue risk instead of a generic AI subscription.
Set the proof target
The pilot should recover or protect one visible workflow while keeping replies owner-approved and spend capped.
Not a guarantee. It is the filter that decides whether a paid Frontroom pilot is worth quoting.
How Frontroom works
Five jobs, one owner-approved loop.
Brief
Daily and on-demand view of decisions, leads, risks, and opportunities.
Answer
Uses approved business context to answer owner and staff questions.
Draft
Creates replies, tasks, checklists, and handoffs in your voice.
Watch
Tracks follow-ups, deadlines, channel health, and spend caps.
Prove
Shows source, confidence, missing info, approval mode, and cost.
The pilot leaves a working operating packet.
Frontroom is not a loose chatbot prompt. The setup creates a private context pack, approval rules, one follow-up routine, a spend cap, and a source trail the owner can inspect.
Business context approved before use
Provider choice handled with a managed cap or approved key
No public customer sending until approval rules are signed off
What we sell first is a recovered workflow.
The review looks for one missed-lead loop that can be measured in 30 days.
Inquiry sits for 19 hours.
A 150-guest event lead lands in email while the owner is on a job. Nobody knows if the date, venue, menu, or deposit window is complete.
Missing details are pulled forward.
The operator reads approved context, flags missing details, drafts a safe reply, and schedules the next touch if no answer comes back.
Owner approves the next move.
The owner sees the source, cost, draft, and follow-up time before anything is sent. The lead no longer depends on memory.
Provider setup should not become technical homework.
The owner chooses a simple cost model during onboarding. Frontroom keeps the details visible and blocked from the public form.
Managed allowance
Start with a capped managed AI allowance when speed matters more than provider setup.
Approved provider key
Use an approved provider key after private setup, with limits and no keys submitted through the website.
Stop behavior
Alerts, throttles, and hard stops are part of the setup so the bill cannot drift quietly.
Good pilot fit is narrow on purpose.
Frontroom should prove one revenue workflow before it expands across the business.
Best fit
Owner-run teams where leads, quotes, bookings, or follow-ups already create measurable revenue leakage.
Not a fit yet
Teams looking for fully autonomous public messaging, phone answering, or an unsupervised chatbot on day one.
30-day proof
Surface real follow-ups, reduce draft editing, stay inside spend caps, and recover at least one clear workflow.
Free review first. Paid pilot only when the leak is real.
Frontroom is sold as setup plus operational relief, not an empty tool. The review identifies one missed-lead workflow worth fixing. The first paid pilot proves whether the operator can recover follow-ups and reduce owner load without unsafe automation.
Approved business context pack
Pilot-fit workflow map and blocked-action list
Daily owner briefing and follow-up tracker
One scheduled routine in draft-first mode
Activity log, source proof, and visible spend cap
Built for owner-run service businesses
Start where missed follow-up costs money.
Catering & events
Quote details, menus, dates, venues, deposits, and prep handoffs.
Home services
Estimates, appointment questions, job updates, and after-service check-ins.
Clinics & salons
Booking requests, waitlists, reschedules, and policy-sensitive replies.
Agencies & promoters
Lead qualification, proposal follow-up, deadline tracking, and staff assignments.
Control is part of the product.
Frontroom should make the owner faster without making the business reckless.
Approval modes
Draft-only, ask-first, approved routine, or blocked. Risky external actions wait for approval.
Source proof
Replies and recommendations show the context used, confidence, missing information, and activity log.
Spend limits
Usage caps, alerts, and stop behavior keep AI cost visible instead of buried in the stack.
Data boundaries
The public form is for pilot fit only. Credentials, customer records, and channel access move through private setup.
Channel compliance
Customer-facing WhatsApp or similar messaging waits for official setup and compliance review.
Owner judgment
Frontroom supports decisions. It does not replace staff, promise revenue, or send risky messages on its own.
Start with the workflow that is already costing money.
Tell us where follow-up is slipping. We will review fit for free, define the first business job, and propose a draft-first paid pilot only if the use case is clear.
Free review
3-7 day setup
Owner approves
Caps visible